TERMS AND CONDITION
LEGAL NOTICES PLEASE READ THESE TERMS CAREFULLY BEFORE USING THIS SITE
These materials are provided by Sun Travels and Tours Pvt Ltd, Maldives, its subsidiaries, affiliates and related entities (Sun Travels & Tours) as a service to its customers and may be used for informational purposes only. By using this site, you agree to these terms. If you do not agree to these terms, please do not use this site. TRADEMARK NOTICE This Web site contains the SUN TRAVELS & TOURS, IDENTITY, Ship Logo and other valuable trademarks owned and used by Sun Travels & Tours to distinguish its services and wares. These trademarks and related proprietary property are protected from copying and simulation under national and international laws and may not be reproduced, copied or otherwise used without the express prior written permission of Sun Travels & Tours. COPYRIGHT NOTICE The information, text, graphics, images, sounds, links and all other information and software published or otherwise contained on this site (the "Contents") are the exclusive property of Sun Travels & Tours and, except as specifically provided herein, may not be copied, distributed, displayed, reproduced or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Sun Travels & Tours.
RESTRICTED LICENSE
The Contents may be downloaded and reproduced solely for personal non-commercial or internal use. This is a license and not a transfer of title, and is subject to the following restrictions: (a) the Contents may not be modified or used for any commercial purpose or public display, performance, sale or rental; (b) software Contents may not be decompiled, reverse engineered or disassembled in any manner whatsoever; (c) no copyright or other proprietary notices may be removed from the Contents; (d) the Contents may not be transferred to another person; and (e) every person downloading, reproducing or otherwise using the Contents, hereby agrees to prevent any unauthorized copying of the Contents. GENERAL NOTICE Sun Travels & Tours strives to ensure that the Contents are accurate and reliable. However, Sun Travels & Tours and its agents are not infallible, and errors and/or omissions may sometimes occur. Therefore, Sun Travels & Tours disclaims any warranty of any kind, whether express or implied, as to any matter whatsoever relating to this Web site and any links thereto and therefrom, including, without limitation, as to the merchantability, noninfringement of intellectual property, or fitness for any particular purpose. Sun Travels & Tours does not warrant the accuracy, currency or completeness of the contents, including, without limitation, any information relating to prices or availability. Sun Travels & Tours will from time to time revise the Contents and/or the products, services and resources described therein and reserves the right to make such changes without any obligation to notify past, current or prospective visitors of this Web site.
IN NO EVENT SHALL SUN TRAVELS & TOURS BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF PROFITS, BUSINESS INTERRUPTION AND LOSS OF INFORMATION) ARISING OUT OF THE USE OF OR INABILITY TO USE THE CONTENTS, EVEN IF SUN TRAVELS & TOURS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. COMMUNICATIONS
With respect to all communications made to Sun Travels & Tours including, without limitation, feedback, questions, comments and suggestions ("Communications"): (a) no right of confidentiality shall apply to Communications and Sun Travels & Tours shall have no obligation to protect Communications from disclosure; (b) Sun Travels & Tours shall be free to reproduce, use, disclose and distribute Communications to others; and (c) Sun Travels & Tours shall be free to use any ideas, concepts, know-how or techniques contained in Communications for any purpose whatsoever, including, without limitation, the development, production and marketing of products and services that incorporate such information. Please use Internet E-Mail only to send us non-confidential notes. Do not include confidential personal or private information. For your protection, our responses will not include any confidential information. Please do not use Internet E-Mail to send us transaction instructions. Customers who choose to send Internet E-Mail messages to Sun Travels & Tours that contain confidential, private or personal information do so entirely at their own risk.
For further information, please write to:
Sun Travels & Tours Pvt Ltd
Marketing Department
H.Maley Thila, Meheli Goalhi
Male, 20-05, Maldives
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SUN TRAVELS & TOURS PRIVACY POLICY
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Sun Travels & Tours takes the issue of safeguarding your privacy very seriously. We have created this Privacy Policy in order to better familiarize you with the information we collect from hotel guests and web site visitors, and the way in which Sun Travels & Tours uses this information to better serve the needs of our guests.
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What is Personal Information?
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The term "Personal Information" refers to any information that can be used to identify you as an individual. It can include, among other things, your name, address, age, gender, personal financial history and social insurance number.
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How is Personal Information Collected?
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1. Reviewing Our Web Site
A. Initially Upon Contact With Our Web Site When you visit our web site, you are initially given a "cookie", and your computer is assigned an ID number. A cookie is a commonly used device that tracks an individual user's preferences, and is capable of enhancing your visit to the site. Cookies allow us to provide a customized experience without the visitor having to remind us of his or her preferences each time she or he visits our site. Our cookies do not contain any personally identifying information. Sun Travels & Tours cookies also do not follow visitors when traveling on the Internet after leaving the Sun Travels & Tours web site. We also use cookies to collect and maintain aggregate web site data (such as the number of visitors to a particular site), which helps us see which areas are popular with our users and which are not. Among other things, this helps us improve and update the site, based on such data as total number of visitors and pages viewed. If you do not want to accept cookies, you can block them by adjusting the settings on your Internet browser. Visitors should understand, however, that rejecting cookies will affect your ability to benefit from the conveniences afforded by the use of cookies, and you will not be able to use certain customization features associated with creating a user profile. Once you have visited our web site and accepted our cookie, your ID number is automatically assigned to your computer whenever you visit our web site. Despite the fact that you remain anonymous until you enter personal information in the web site, the ID number allows us to log your session, so that we may better assist you should you need some individualized service or support. Once you enter personal information on the web site, we associate your ID number with your contact information so we can recognize you on a future visit. We also use it to keep track of information that appears to be of particular interest to you.
B. While Browsing Our Web Site While in the process of browsing our web site, you also provide us with information that does not reveal your personal identity - what type of destination you're seeking information about, for example. We use this aggregated, anonymous data mainly for editorial purposes, but we do not connect it to any Personal Information, such as your name or address. While you explore our web site for the information that interests you, you may wish to put in a specific "Information Request" about one of our hotels or resorts, or you may wish to participate in one of our on-line surveys or promotions. To respond to this request or to participate in our various programs, we may ask you for Personal Information, such as your name, zip/postal code, e-mail address, and phone number. In the event you choose to provide us with this information, we will only use it for the purpose we have specified to you. We will only e-mail you if you want us to, and you can choose a number of alternate methods by which to receive a reply to a request. Your transmittal of your personal data shall constitute your acknowledgment and agreement to the terms and conditions contained in this Privacy Policy. If you are uncomfortable providing this information over the Internet, you can always call our Marketing or Reservation Office for more details. If you wish, you may also submit your e-mail address in order to be placed on a subscription list or to receive other information. You will be placed on these lists only when you indicate your desire to be included. In deciding whether or not to join such lists, please note that they are only used for internal purposes - we do not sell or rent our lists to anyone. In the event you choose to join one of our lists, you may ask to be removed from the list at any time. Visitors will always have the ability to accept or decline any form of communication from Sun Travels & Tours.
2. When Making a Reservation
A. When Making a Reservation On Our Web Site You can search for rates and availability at our hotels and resorts without providing any Personal Information. Visitors to sunholidays.com who elect to make reservations online will be required to complete a reservation profile the first time they make a reservation. The next paragraphs contain reference to a feature that is being developed. We aim to offer a completely secure, reputed, online transaction service which will be available soon.
When you create a reservation profile you will be asked to provide specific Personal Information, including your name, address and contact information, as well as certain guarantee and deposit information to secure your reservation, such as your credit card number. Your transmittal of your Personal Information shall constitute your acknowledgment and agreement to the terms and conditions contained in this Privacy Policy. Your credit card number will be verified using a checking sequence, but we do not authorize any payments at this point. Once your reservation is confirmed, Sun Travels & Tours will be sent all of the reservation information. From this point the information is sent to the selected hotel in exactly the same way as if you called us directly or if your travel agent made the reservation. Due to the personal nature of the information you give when making a reservation through our web site, the reservation system is secure, such that your credit card number is protected with the most sophisticated encryption technology available and is transmitted on a private network. We also receive a copy of the reservation profile at our web site excluding your credit card number connected to your ID number. We will then use that information to create a log in our web site database. We also occasionally combine information from a number of web visitors in a way that does not identify any user, in order to identify user patterns.
B. When Making a Reservation through our Reservations Office Reservations can also be made by calling one of our Reservations Office in Maldives or by contacting our marketing and sales department directly. When you make a reservation we may ask you for Personal Information such as your name, address, telephone number and method of payment. We may also obtain from you any room preferences or special requests. Personal Information obtained will be sent in a secured communication to the relevant hotel. Confirmation of your reservation will be provided to you, generally by e-mail, directly.
3. During your stay at a Hotel or Resort
During your stay, a Hotel or Resort may record your itemized spending to properly assemble your folio, which sets out your room rate and other expenses billed to your room. They record this information to comply with financial reporting requirements, including those imposed by auditors and government regulators. Information particular to your stay may also be stored (i.e. health issues, payment difficulties). This stay specific information is stored at the particular hotel where you stayed and is combined with information from previous visits that you have made to that hotel. We may also collect certain information as required by local laws (e.g. passport number). In addition, we may retain the content of any document (including comment cards, electronic documents such as e-mails and other similar forms of communication) that you send us before, during or following your stay. This information may be shared with employees of the hotel but will not be shared with any third party.
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How do we store this information?
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1. At the Hotel or Resort Each hotel goes to great measures to ensure that all Personal Information is kept in a secure location, be it a database or filing cabinet. Furthermore, we take steps to ensure that only designated individuals have access to this information.
2. In Guest Reservation System In order to serve you better Hotels or Resorts also store certain guest information in their Guest Reservation Systems. These Systems are secure customer databases stored on a dedicated server located usually on their properties. The stored information includes guest name, address, phone numbers and credit card number. When you make a reservation at another Sun Travels & Tours partner property, this information may be available to that hotel or resort. We also store other transaction information in these systems, including the number of stays you have had at properties offered by Sun Travels & Tours and the number of nights of each stay. We do not share this information with other hotels.
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What information is not secure?
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It is important to note that any e-mail communication is not secure. This is a risk inherent in the use of e-mail. Please be aware of this when requesting information or sending forms to us by e-mail (for example, from the Contact Us/ Mail Us section of our web site). We recommend that you do not include any confidential information (i.e. credit card information) when using e-mail. For your protection, our e-mail responses to you will not include any confidential information. Finally, Sun Travels & Tours cannot expressly warrant the operation of the reservation web site and/or matters relating to its security once you log on, as it is not our site. To be prudent, please be sure to always close your browsers when you are done using the reservation site. Although the session will terminate after a short period of inactivity, it is best to close your browsers immediately upon completion, since while you are logged on it is easier for someone to attempt to get access to your profile.
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If I have created a Guest Profile, how is my Personal Information treated?
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If you are invited and elect to create a Guest Profile, on our web site, you will be asked to furnish specific Personal Information. You will also be asked to provide a password for use each time you log-in. Once you have created a Guest Profile, we may add online session data to your Guest Profile on subsequent visits to our website. When you provide information, including revised information to your Guest Profile, we may use the information you provide to update other databases maintained by us. By completing your Guest Profile you are considered to have provided consent to share your Personal Information within Sun Travels & Tours in accordance with this Privacy Policy.
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Why is Personal Information collected?
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1. To Provide Superior Customer Service Personal Information is collected to assist us in making your reservation and providing the services you request at any property, to ensure we meet your needs while you are staying with us and/or to allow us to contact you in relation to matters that arose from your stay with us. Furthermore, by keeping certain Personal Information on file, such as information regarding guest history and itemized spending, former guests of Sun Travels & Tours have the ability to confirm prior transactions and reconcile statements or invoices.
2. To Keep Our Guests Informed We may also use this Personal Information to advise you of promotions or to inform you of offers or other information that may be of interest to you. In order to do this, your information may be shared with a third party, including a customer relationship management company and/or a marketing and communications company. These companies are under contract with Sun Travels & Tours and must agree that guest information will never be sold, rented, exchanged or in any way transferred. If you do not wish to receive information from Sun Travels & Tours you may advise one of our hotels or send an e-mail to: sales@suntravel-maldives.com.mv
3. For Marketing Research Finally, we may wish to contact guests to conduct surveys or focus groups to receive your views of our properties and service delivery. Such information may be collected by a third party under contract with us and they will be required to protect your Personal Information as explained below. Occasionally we will combine information from a number of guests to better understand trends and expectations of our guests. Where this occurs, all identifiers are removed so that the aggregate information cannot be linked to specific guests.
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What information may be exchanged between hotels?
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Information is shared between certified data privacy personnel at individual hotels sold by Sun Travels & Tours in certain limited circumstances, particularly where health or safety concerns have arisen in the past. Further, if a guest does not pay the outstanding account on time, or acts in an unlawful manner in regards to payment obligations, this information may be shared among accounting personnel at these properties.
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What Personal Information may be provided to third parties?
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Agents, contractors or third party service providers of Sun Travels & Tours may receive your Personal Information in the course of providing services to Sun Travels & Tours to better serve the needs of our guests. Using contractual or other arrangements, Sun Travels & Tours ensures these parties protect your Personal Information in a manner consistent with the principles articulated in this Privacy Policy. We will only share Personal Information about you outside Sun Travels & Tours without your consent, where:
(a) it is required or authorized by law (for example, in response to a legal subpoena);
(b) it is required to provide you with services you have requested in which case you will be considered to have implied your consent (i.e. boat rental);
(c) if your stay has been paid for by a third party we will provide billing information to the paying party;
(d) if you have failed to pay amounts owed to a property. If Sun Travels & Tours suspects any unlawful activity is taking place, it may investigate and/or report its findings or suspicions to the police or other relevant law enforcement authority..
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How do I access my Personal Information?
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We understand that you may like to know what Personal Information we hold about you. We are happy to assist you with your request. To protect your Personal Information, however, we require that you prove your identity to us at the time your request is made. You may make a request to a property where you stayed or to our Corporate Office as set out below. When you make a request in person, we will require you to produce some form of photo identification such as a passport or a driver's license and you will be asked to sign a request form. Where you make a request by other means, we require the request be made in writing via fax or letter including a copy of a government issued identification and signature. We also require home and business addresses and phone numbers so we can check them with our files and satisfy ourselves as to your identity. The above information is required to create an audit trail of how the request has been handled. Where a request is made, any correspondence or application may be kept and added to your Personal Information. Sun Travels & Tours reserves the right to decline access to your Personal information under certain circumstances. Where your Personal Information will not be disclosed, you will be provided with the reasons for this non-disclosure.
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How do I Revise my Personal Information?
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If at any time you wish to update or access your Personal Information, you can do so by contacting our Corporate Office: -
via e-mail at webmaster@suntravels.com.mv
via fax at 00 960 3318273 - via letter - Attention: Marketing (Guest Info)
Sun Travels & Tours Pvt Ltd Corporate Office:
H.Maley-Thila, Meheli Goalhi 20-05,
Male’ Maldives
Or you may visit our web site at www.sunholidays.com
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For How long is my Personal Information retained?
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Your Personal Information will be stored for the period of time required by law in the jurisdiction of any hotel holding the information. It may be stored indefinitely by Sun Travels & Tours as long as there is a business purpose for doing so. From time to time we may delete your Personal Information.
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How will I know if there are changes to this Policy?
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If we decide to change our Privacy Policy, we will post those changes on our web site (www.sunholidays.com) so you are always aware of how we treat Personal Information. Changes will not apply retroactively to Personal Information for which you have given explicit consent, which was acquired before the change to the Privacy Policy except as may be required by law. If at any point we decide to use Personal Information in a manner different from that stated in this Privacy Policy, we will notify you by letter or e-mail sent to your last known address. If you do not agree with the different way we intend to use Personal Information, you may ask in writing that we not use it in that different way. If you do not object, you will be deemed to have consented to the use of your Personal Information in the changed manner.
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How Is Personal Information affected by business transfers?
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Personal Information remains with Sun Travels & Tours. Guest information that is historically shared with the property owner, is retained by the property owner.
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What laws apply to this policy?
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Sun Travels & Tours Private Limited does business worldwide as Sun Travels & Tours and is a Maldivian Travel Agent incorporated in Male’ Maldives. As such, Maldivian Law, Islamic Shari’a, Jurisdiction and Maldivian Government Laws and Regulations applies to our company. We apply the requirements of this law to how we handle all Personal Information wherever received, and each property complies with the local privacy laws of the jurisdiction where it is located.
If you have additional questions regarding the law or if you feel we have not treated your Personal Information appropriately, you may contact The Ministry of Tourism and Civil Aviation Maldives at their website
www.maldivestourism.gov.mv or alternatively write to
Legal Affairs
Ministry of Tourism and Civil Aviation
1st Fl, Ghazee Bld. Ameer Ahmed Magu
Male’ 20-05
Republic of Maldives
Tel: 00960 3323224
Fax: 00960 3322512
info@maldivestourism.gov.mv
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To whom do I direct questions or concerns regarding this policy?
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Questions or concerns regarding this privacy policy should be directed to the
General Manager,
Sales and Marketing
by writing to the following address:
General Manager
Sales and Marketing
Sun Travels & Tours
H.Maley Thila, Meheli Goalhi
Male’ 20-05
Maldives
E-mail: info@suntravels-maldives.com.mv
These materials are provided by Sun Travels and Tours Pvt Ltd, Maldives, its subsidiaries, affiliates and related entities (Sun Travels & Tours) as a service to its customers and may be used for informational purposes only. By using this site, you agree to these terms. If you do not agree to these terms, please do not use this site. TRADEMARK NOTICE This Web site contains the SUN TRAVELS & TOURS, IDENTITY, Ship Logo and other valuable trademarks owned and used by Sun Travels & Tours to distinguish its services and wares. These trademarks and related proprietary property are protected from copying and simulation under national and international laws and may not be reproduced, copied or otherwise used without the express prior written permission of Sun Travels & Tours. COPYRIGHT NOTICE The information, text, graphics, images, sounds, links and all other information and software published or otherwise contained on this site (the "Contents") are the exclusive property of Sun Travels & Tours and, except as specifically provided herein, may not be copied, distributed, displayed, reproduced or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Sun Travels & Tours.
RESTRICTED LICENSE
The Contents may be downloaded and reproduced solely for personal non-commercial or internal use. This is a license and not a transfer of title, and is subject to the following restrictions: (a) the Contents may not be modified or used for any commercial purpose or public display, performance, sale or rental; (b) software Contents may not be decompiled, reverse engineered or disassembled in any manner whatsoever; (c) no copyright or other proprietary notices may be removed from the Contents; (d) the Contents may not be transferred to another person; and (e) every person downloading, reproducing or otherwise using the Contents, hereby agrees to prevent any unauthorized copying of the Contents. GENERAL NOTICE Sun Travels & Tours strives to ensure that the Contents are accurate and reliable. However, Sun Travels & Tours and its agents are not infallible, and errors and/or omissions may sometimes occur. Therefore, Sun Travels & Tours disclaims any warranty of any kind, whether express or implied, as to any matter whatsoever relating to this Web site and any links thereto and therefrom, including, without limitation, as to the merchantability, noninfringement of intellectual property, or fitness for any particular purpose. Sun Travels & Tours does not warrant the accuracy, currency or completeness of the contents, including, without limitation, any information relating to prices or availability. Sun Travels & Tours will from time to time revise the Contents and/or the products, services and resources described therein and reserves the right to make such changes without any obligation to notify past, current or prospective visitors of this Web site.
IN NO EVENT SHALL SUN TRAVELS & TOURS BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF PROFITS, BUSINESS INTERRUPTION AND LOSS OF INFORMATION) ARISING OUT OF THE USE OF OR INABILITY TO USE THE CONTENTS, EVEN IF SUN TRAVELS & TOURS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. COMMUNICATIONS
With respect to all communications made to Sun Travels & Tours including, without limitation, feedback, questions, comments and suggestions ("Communications"): (a) no right of confidentiality shall apply to Communications and Sun Travels & Tours shall have no obligation to protect Communications from disclosure; (b) Sun Travels & Tours shall be free to reproduce, use, disclose and distribute Communications to others; and (c) Sun Travels & Tours shall be free to use any ideas, concepts, know-how or techniques contained in Communications for any purpose whatsoever, including, without limitation, the development, production and marketing of products and services that incorporate such information. Please use Internet E-Mail only to send us non-confidential notes. Do not include confidential personal or private information. For your protection, our responses will not include any confidential information. Please do not use Internet E-Mail to send us transaction instructions. Customers who choose to send Internet E-Mail messages to Sun Travels & Tours that contain confidential, private or personal information do so entirely at their own risk.
For further information, please write to:
Sun Travels & Tours Pvt Ltd
Marketing Department
H.Maley Thila, Meheli Goalhi
Male, 20-05, Maldives
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SUN TRAVELS & TOURS PRIVACY POLICY
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Sun Travels & Tours takes the issue of safeguarding your privacy very seriously. We have created this Privacy Policy in order to better familiarize you with the information we collect from hotel guests and web site visitors, and the way in which Sun Travels & Tours uses this information to better serve the needs of our guests.
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What is Personal Information?
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The term "Personal Information" refers to any information that can be used to identify you as an individual. It can include, among other things, your name, address, age, gender, personal financial history and social insurance number.
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How is Personal Information Collected?
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1. Reviewing Our Web Site
A. Initially Upon Contact With Our Web Site When you visit our web site, you are initially given a "cookie", and your computer is assigned an ID number. A cookie is a commonly used device that tracks an individual user's preferences, and is capable of enhancing your visit to the site. Cookies allow us to provide a customized experience without the visitor having to remind us of his or her preferences each time she or he visits our site. Our cookies do not contain any personally identifying information. Sun Travels & Tours cookies also do not follow visitors when traveling on the Internet after leaving the Sun Travels & Tours web site. We also use cookies to collect and maintain aggregate web site data (such as the number of visitors to a particular site), which helps us see which areas are popular with our users and which are not. Among other things, this helps us improve and update the site, based on such data as total number of visitors and pages viewed. If you do not want to accept cookies, you can block them by adjusting the settings on your Internet browser. Visitors should understand, however, that rejecting cookies will affect your ability to benefit from the conveniences afforded by the use of cookies, and you will not be able to use certain customization features associated with creating a user profile. Once you have visited our web site and accepted our cookie, your ID number is automatically assigned to your computer whenever you visit our web site. Despite the fact that you remain anonymous until you enter personal information in the web site, the ID number allows us to log your session, so that we may better assist you should you need some individualized service or support. Once you enter personal information on the web site, we associate your ID number with your contact information so we can recognize you on a future visit. We also use it to keep track of information that appears to be of particular interest to you.
B. While Browsing Our Web Site While in the process of browsing our web site, you also provide us with information that does not reveal your personal identity - what type of destination you're seeking information about, for example. We use this aggregated, anonymous data mainly for editorial purposes, but we do not connect it to any Personal Information, such as your name or address. While you explore our web site for the information that interests you, you may wish to put in a specific "Information Request" about one of our hotels or resorts, or you may wish to participate in one of our on-line surveys or promotions. To respond to this request or to participate in our various programs, we may ask you for Personal Information, such as your name, zip/postal code, e-mail address, and phone number. In the event you choose to provide us with this information, we will only use it for the purpose we have specified to you. We will only e-mail you if you want us to, and you can choose a number of alternate methods by which to receive a reply to a request. Your transmittal of your personal data shall constitute your acknowledgment and agreement to the terms and conditions contained in this Privacy Policy. If you are uncomfortable providing this information over the Internet, you can always call our Marketing or Reservation Office for more details. If you wish, you may also submit your e-mail address in order to be placed on a subscription list or to receive other information. You will be placed on these lists only when you indicate your desire to be included. In deciding whether or not to join such lists, please note that they are only used for internal purposes - we do not sell or rent our lists to anyone. In the event you choose to join one of our lists, you may ask to be removed from the list at any time. Visitors will always have the ability to accept or decline any form of communication from Sun Travels & Tours.
2. When Making a Reservation
A. When Making a Reservation On Our Web Site You can search for rates and availability at our hotels and resorts without providing any Personal Information. Visitors to sunholidays.com who elect to make reservations online will be required to complete a reservation profile the first time they make a reservation. The next paragraphs contain reference to a feature that is being developed. We aim to offer a completely secure, reputed, online transaction service which will be available soon.
When you create a reservation profile you will be asked to provide specific Personal Information, including your name, address and contact information, as well as certain guarantee and deposit information to secure your reservation, such as your credit card number. Your transmittal of your Personal Information shall constitute your acknowledgment and agreement to the terms and conditions contained in this Privacy Policy. Your credit card number will be verified using a checking sequence, but we do not authorize any payments at this point. Once your reservation is confirmed, Sun Travels & Tours will be sent all of the reservation information. From this point the information is sent to the selected hotel in exactly the same way as if you called us directly or if your travel agent made the reservation. Due to the personal nature of the information you give when making a reservation through our web site, the reservation system is secure, such that your credit card number is protected with the most sophisticated encryption technology available and is transmitted on a private network. We also receive a copy of the reservation profile at our web site excluding your credit card number connected to your ID number. We will then use that information to create a log in our web site database. We also occasionally combine information from a number of web visitors in a way that does not identify any user, in order to identify user patterns.
B. When Making a Reservation through our Reservations Office Reservations can also be made by calling one of our Reservations Office in Maldives or by contacting our marketing and sales department directly. When you make a reservation we may ask you for Personal Information such as your name, address, telephone number and method of payment. We may also obtain from you any room preferences or special requests. Personal Information obtained will be sent in a secured communication to the relevant hotel. Confirmation of your reservation will be provided to you, generally by e-mail, directly.
3. During your stay at a Hotel or Resort
During your stay, a Hotel or Resort may record your itemized spending to properly assemble your folio, which sets out your room rate and other expenses billed to your room. They record this information to comply with financial reporting requirements, including those imposed by auditors and government regulators. Information particular to your stay may also be stored (i.e. health issues, payment difficulties). This stay specific information is stored at the particular hotel where you stayed and is combined with information from previous visits that you have made to that hotel. We may also collect certain information as required by local laws (e.g. passport number). In addition, we may retain the content of any document (including comment cards, electronic documents such as e-mails and other similar forms of communication) that you send us before, during or following your stay. This information may be shared with employees of the hotel but will not be shared with any third party.
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How do we store this information?
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1. At the Hotel or Resort Each hotel goes to great measures to ensure that all Personal Information is kept in a secure location, be it a database or filing cabinet. Furthermore, we take steps to ensure that only designated individuals have access to this information.
2. In Guest Reservation System In order to serve you better Hotels or Resorts also store certain guest information in their Guest Reservation Systems. These Systems are secure customer databases stored on a dedicated server located usually on their properties. The stored information includes guest name, address, phone numbers and credit card number. When you make a reservation at another Sun Travels & Tours partner property, this information may be available to that hotel or resort. We also store other transaction information in these systems, including the number of stays you have had at properties offered by Sun Travels & Tours and the number of nights of each stay. We do not share this information with other hotels.
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What information is not secure?
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It is important to note that any e-mail communication is not secure. This is a risk inherent in the use of e-mail. Please be aware of this when requesting information or sending forms to us by e-mail (for example, from the Contact Us/ Mail Us section of our web site). We recommend that you do not include any confidential information (i.e. credit card information) when using e-mail. For your protection, our e-mail responses to you will not include any confidential information. Finally, Sun Travels & Tours cannot expressly warrant the operation of the reservation web site and/or matters relating to its security once you log on, as it is not our site. To be prudent, please be sure to always close your browsers when you are done using the reservation site. Although the session will terminate after a short period of inactivity, it is best to close your browsers immediately upon completion, since while you are logged on it is easier for someone to attempt to get access to your profile.
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If I have created a Guest Profile, how is my Personal Information treated?
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If you are invited and elect to create a Guest Profile, on our web site, you will be asked to furnish specific Personal Information. You will also be asked to provide a password for use each time you log-in. Once you have created a Guest Profile, we may add online session data to your Guest Profile on subsequent visits to our website. When you provide information, including revised information to your Guest Profile, we may use the information you provide to update other databases maintained by us. By completing your Guest Profile you are considered to have provided consent to share your Personal Information within Sun Travels & Tours in accordance with this Privacy Policy.
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Why is Personal Information collected?
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1. To Provide Superior Customer Service Personal Information is collected to assist us in making your reservation and providing the services you request at any property, to ensure we meet your needs while you are staying with us and/or to allow us to contact you in relation to matters that arose from your stay with us. Furthermore, by keeping certain Personal Information on file, such as information regarding guest history and itemized spending, former guests of Sun Travels & Tours have the ability to confirm prior transactions and reconcile statements or invoices.
2. To Keep Our Guests Informed We may also use this Personal Information to advise you of promotions or to inform you of offers or other information that may be of interest to you. In order to do this, your information may be shared with a third party, including a customer relationship management company and/or a marketing and communications company. These companies are under contract with Sun Travels & Tours and must agree that guest information will never be sold, rented, exchanged or in any way transferred. If you do not wish to receive information from Sun Travels & Tours you may advise one of our hotels or send an e-mail to: sales@suntravel-maldives.com.mv
3. For Marketing Research Finally, we may wish to contact guests to conduct surveys or focus groups to receive your views of our properties and service delivery. Such information may be collected by a third party under contract with us and they will be required to protect your Personal Information as explained below. Occasionally we will combine information from a number of guests to better understand trends and expectations of our guests. Where this occurs, all identifiers are removed so that the aggregate information cannot be linked to specific guests.
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What information may be exchanged between hotels?
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Information is shared between certified data privacy personnel at individual hotels sold by Sun Travels & Tours in certain limited circumstances, particularly where health or safety concerns have arisen in the past. Further, if a guest does not pay the outstanding account on time, or acts in an unlawful manner in regards to payment obligations, this information may be shared among accounting personnel at these properties.
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What Personal Information may be provided to third parties?
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Agents, contractors or third party service providers of Sun Travels & Tours may receive your Personal Information in the course of providing services to Sun Travels & Tours to better serve the needs of our guests. Using contractual or other arrangements, Sun Travels & Tours ensures these parties protect your Personal Information in a manner consistent with the principles articulated in this Privacy Policy. We will only share Personal Information about you outside Sun Travels & Tours without your consent, where:
(a) it is required or authorized by law (for example, in response to a legal subpoena);
(b) it is required to provide you with services you have requested in which case you will be considered to have implied your consent (i.e. boat rental);
(c) if your stay has been paid for by a third party we will provide billing information to the paying party;
(d) if you have failed to pay amounts owed to a property. If Sun Travels & Tours suspects any unlawful activity is taking place, it may investigate and/or report its findings or suspicions to the police or other relevant law enforcement authority..
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How do I access my Personal Information?
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We understand that you may like to know what Personal Information we hold about you. We are happy to assist you with your request. To protect your Personal Information, however, we require that you prove your identity to us at the time your request is made. You may make a request to a property where you stayed or to our Corporate Office as set out below. When you make a request in person, we will require you to produce some form of photo identification such as a passport or a driver's license and you will be asked to sign a request form. Where you make a request by other means, we require the request be made in writing via fax or letter including a copy of a government issued identification and signature. We also require home and business addresses and phone numbers so we can check them with our files and satisfy ourselves as to your identity. The above information is required to create an audit trail of how the request has been handled. Where a request is made, any correspondence or application may be kept and added to your Personal Information. Sun Travels & Tours reserves the right to decline access to your Personal information under certain circumstances. Where your Personal Information will not be disclosed, you will be provided with the reasons for this non-disclosure.
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How do I Revise my Personal Information?
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If at any time you wish to update or access your Personal Information, you can do so by contacting our Corporate Office: -
via e-mail at webmaster@suntravels.com.mv
via fax at 00 960 3318273 - via letter - Attention: Marketing (Guest Info)
Sun Travels & Tours Pvt Ltd Corporate Office:
H.Maley-Thila, Meheli Goalhi 20-05,
Male’ Maldives
Or you may visit our web site at www.sunholidays.com
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For How long is my Personal Information retained?
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Your Personal Information will be stored for the period of time required by law in the jurisdiction of any hotel holding the information. It may be stored indefinitely by Sun Travels & Tours as long as there is a business purpose for doing so. From time to time we may delete your Personal Information.
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How will I know if there are changes to this Policy?
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If we decide to change our Privacy Policy, we will post those changes on our web site (www.sunholidays.com) so you are always aware of how we treat Personal Information. Changes will not apply retroactively to Personal Information for which you have given explicit consent, which was acquired before the change to the Privacy Policy except as may be required by law. If at any point we decide to use Personal Information in a manner different from that stated in this Privacy Policy, we will notify you by letter or e-mail sent to your last known address. If you do not agree with the different way we intend to use Personal Information, you may ask in writing that we not use it in that different way. If you do not object, you will be deemed to have consented to the use of your Personal Information in the changed manner.
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How Is Personal Information affected by business transfers?
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Personal Information remains with Sun Travels & Tours. Guest information that is historically shared with the property owner, is retained by the property owner.
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What laws apply to this policy?
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Sun Travels & Tours Private Limited does business worldwide as Sun Travels & Tours and is a Maldivian Travel Agent incorporated in Male’ Maldives. As such, Maldivian Law, Islamic Shari’a, Jurisdiction and Maldivian Government Laws and Regulations applies to our company. We apply the requirements of this law to how we handle all Personal Information wherever received, and each property complies with the local privacy laws of the jurisdiction where it is located.
If you have additional questions regarding the law or if you feel we have not treated your Personal Information appropriately, you may contact The Ministry of Tourism and Civil Aviation Maldives at their website
www.maldivestourism.gov.mv or alternatively write to
Legal Affairs
Ministry of Tourism and Civil Aviation
1st Fl, Ghazee Bld. Ameer Ahmed Magu
Male’ 20-05
Republic of Maldives
Tel: 00960 3323224
Fax: 00960 3322512
info@maldivestourism.gov.mv
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To whom do I direct questions or concerns regarding this policy?
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Questions or concerns regarding this privacy policy should be directed to the
General Manager,
Sales and Marketing
by writing to the following address:
General Manager
Sales and Marketing
Sun Travels & Tours
H.Maley Thila, Meheli Goalhi
Male’ 20-05
Maldives
E-mail: info@suntravels-maldives.com.mv